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Côte d'Ivoire : Project Development and M&E EU Volunteer

Reference : PDME/EUAV/RCI

Pays : Côte d'Ivoire

Durée 12 mois

Ville : Abidjan

Présentation d'ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Description du pays

Ivory Coast has known ten years of political crisis, which strongly degraded its socioeconomic environment causing numerous human and material losses. In spite of the stability found since 2012, the population remains vulnerable, the inequality is increasing, and the health conditions in large cities are worrisome (with diseased linked to access to clean water). ACTED’s goal is to contribute to the implementation of an environment that enables social and economic development as well as the reduction of poverty and inequality.

In Ivory Coast ACTED leads the following projects:
- Building water sanitation and purification systems
- Sensitization of communities and trainings in the use of these systems with awareness campaigns and theaters-forums.
- Support the efforts of economic and social development

The objectives of the EU – Aid Volunteer will be:

To ensure good donor relations through proper, qualitative and timely grant management;
To facilitate internal coordination and communication.
To contribute to raising ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.
To contribute to fundraising efforts in line with ACTED’s global.
To support the development and implementation of effective AME systems and mechanisms in the mission and contribute towards more effective and relevant programming and project implementation.

Description du poste

Grant Management
1.1 Contract follow-up
a) Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
1.2. Reporting
a) Participate in and take minutes of kick-off and close out meetings for each project
b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
f) Address ad hoc requests from donors in liaison with the CD, Programme and support teams.
1.3 Partner Follow-up
a) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

Internal Coordination
2.1. Internal Coordination and Communication
a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
b) Send meeting minutes in a timely manner to HQ;
c) Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.
2.2. Filing
a) File properly contractual project documents both in hard and soft copies;
b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

External Communication
a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

4.1 External relations
a) Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;
b) Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;
c) In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;
4.2 Contribution to proposal development
a) Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
b) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
c) Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;
4.3 Contracting
Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

M&E Responsabilities
a) Contribute to the development and updating of the consolidated AME work plan and AME frameworks for all ongoing projects;
b) Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed;
c) Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, end lines) as reflected in the ToR and mission plan;
d) Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans
e)  Others



• Bachelor’s or Master’s degree in humanitarian studies / Political Science / M&E / Project Development
• Fluent French (written and spoken), excellent writing and communication skills;
• Prior work experience with an INGO in the agriculture and/or rural development sector
• Ability to work under pressure in a fast-paced environment;
• Good organisational and prioritisation skills;
• Proficiency in Microsoft Office;


EU Volunteer benefits include: subsistence allowances in line with EU Aid Volunteer daily allowances (456.05 euros per month), coverage of all accommodation in the ACTED guesthouse, travel costs, a luggage allowance of 100 kg, provision of medical, repatriation, and life insurance, reimbursement of visas and vaccinations costs and resettlement allowance.


Please send your application including cover letter, Europass CV and self-assessment questionnaire to under Ref: PDME/EUAV/RCI

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