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offre emploi

Liban : Finance Intern Beyrouth

Reference : FI/LEB

Département : Finance

Contrat : Stage

Pays : Liban

Durée 6 mois

Ville : Beyrouth

Date de démarrage : 01/01/2018

Présentation d'ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Description du pays

Country Profile

Number of projects 16

Number of areas 2

Number of national staff 63

Annual budget (EUR) 4,41M

Number of offices 2

Number of international staff 5

Position context and key challenges

Lebanon has generously opened its borders to refugees fleeing conflict in neighbouring Syria, and now hosts over 1.1 million refugees. After four years, Lebanon’s resilience has reached a critical point; economic growth has faltered, public services are overwhelmed and unemployment is rising. In a complex context and with many communities already vulnerable prior to the crisis, Lebanon’s fragile stability requires an integrated assistance framework, which encompasses all affected communities. In 2014, ACTED developed and implemented a holistic approach to meet basic emergency needs and ensure continued basic service provision, targeting the most vulnerable at the household, community and institutional levels.

In Greater Beirut, living conditions of vulnerable households have deteriorated rapidly due to tremendous pressure on housing markets, increasing prices, and limited access to income. In response, ACTED provides integrated WASH and Shelter emergency assistance to displaced families in informal settlements, unfinished buildings, and other types of sub-standard housing. This aims to ensure access to clean water, basic washing and sanitation facilities, improved hygiene practices, protection from the elements, and privacy. This assistance is complemented by cash transfers to enable the most vulnerable to meet their basic needs. In total, over 110,000 individuals have benefited from such assistance in 2014.

Working with service providers, local authorities and civil society in Akkar, Beirut and Mount Lebanon ACTED has also implemented over 30 Community Support Projects to increase the capacity of host communities and authorities to cope with challenges caused by the refugee influx, including pressure on local resources and infrastructure. These focused on supporting basic service provision (water provision, waste management, electricity, school infrastructure), as well as on addressing the economic impact of the crisis on vulnerable communities’ access to income through vocational training and support to agricultural livelihoods. In 2014, these community-level interventions have benefited over 100,000 individuals.

In 2015, ACTED Lebanon will engage with humanitarian stakeholders to ensure the cost-effectiveness of activities, notably through increased reliance on cash assistance, which has proven an effective delivery mechanism, as well improved targeting of the most vulnerable communities and households. Strengthening the capacity of Lebanese civil society and local authorities to jointly tackle key community concerns, including service provision and income generation, will also become an increasingly critical means of addressing the impact of the Syrian crisis in Lebanon. Finally, ensuring community participation in the delivery and coordination of assistance will allow for more effective interventions, as well as improved protection of refugees by addressing rising social tensions.

Description du poste

Key roles and responsibilities

1. Contribute to ACTED Compliance and Accountability

a) Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.

b) Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements

c) Suggest update and improvement of ACTED’s procedures in link with the CFM;

d) Support to external audits preparation.

2. Control of Monthly Internal Reporting tools

2.1 Accounting (PRATIC) review – between the 10th and the 15th

a. the financial flows are lettered on a monthly basis in SAGA

b. flows cross-countries (including HQ) are well cross-referenced before local salaries payments

c. the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA

2.2 Finance TITANIC review – between the 10th and the 15th

a. Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;

b. Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;

c. Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;

d. Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;

e. Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);

f. Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)

g. Fill the TITANIC follow-up

2.3 Cost Control – between the 10th and the 15th

a. Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);

b. Upon request of the CFM, conduct market surveys;

c. Prepare a monthly Finance Control Report

2.4 HR TITANIC – between the 25th and the 30th

Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.

3. Provide support to the daily tasks:

a. Preparation of Budgets

b. Draft of Financial Sheets

c. Preparation of Financial Reports

d. Midyear and Annual Accounting Closure

e. Archiving

 

Qualifications

Msc in Administration, Business Management or equivalent.

Finance and accounting skills required

Willingness to undertake serious responsibility and manage stress efficiently

Excellent communication skills, including advanced written and oral English

 

Conditions

Field Intern benefits include:

300 USD per month living allowance

Coverage of all accommodation, guesthouse, food, and travel costs, a luggage allowance of 50 kg

The provision of medical, repatriation, and life insurance.

 

 

Candidature

Please send your application including cover letter, CV and references to jobs@acted.org under Ref: FI/LEB

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