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offre emploi

Syrie : Deputy Area Coordinator " Whole of Syria" - Amuda

Reference : DAC/WOS

Département : Coordination

Contrat : CDD

Pays : Syrie

Durée 12 mois

Ville : Amuda

Date de démarrage : ASAP

Présentation d'ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Description du pays

Country Profile

Number of projects 18

Number of areas 3

Number of national staff 92

Annual budget (EUR) 11.9M€

Number of offices 7

Number of international staff 8

Position context and key challenges
In response to the emergency situation in Syria, ACTED recruits in Jordan and in Turkey

Description du poste

OBJECTIVES

1. Contribute to the development and application of the ACTED country strategy at area level and ensure ACTED representation and positive relationship building in the area of activity.
2. Facilitate the creation of an enabling and productive working environment through internal communication and coordination at area level
3. Support the timely and quality implementation of projects in the area of operation
4. Anticipate and mitigate risks ensuring operations in the area are compliant with ACTED finance, logistics, administration/HR, transparency and security (FLATS) procedures

DUTIES AND RESPONSIBILITIES

1. Positioning
1.1. Context analysis:
a) Support thr AC to analyse the area’s socio-economic situation, (donor) trends, needs and gaps;
b) Regularly conduct stakeholder analysis, in particular who does what and where (3W) in the area.
1.2. Strategy Implementation: Provide support in the implemetation of ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular
a) Support in the identification of new opportunities and new sectors of intervention;
b) Assist in consolidating and stabilizing programming;
c) Review the geographic and thematic footprint;
d) Ensure activities are relevant and meeting area/beneficiary needs;
e) Identify ACTED added-value;
f) Ensure humanitarian principals are adhered to;
g) Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value;.
1.3. Networking, positioning and general representation:
a) When requested, participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
b) Maintain active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
c) Maintain active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
d) When requested, represent ACTED in key clusters, working groups, NGO coordination bodies, etc. at area level
1.4. Proposal development
a) Support the Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
b) Contribute to budget design ensure budget needs at area level have been taken into consideration
1.5. Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation

2. Management and Internal Coordination

2.1. Staff Management
a) Help staff in the area to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
b) Promote team building, productivity and staff welfare
c) Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
d) Support the AC to manage interpersonal conflicts among staff at area level
2.2. Internal Coordination
a) Facilitate interdepartmental communication and information sharing for a positive working environment
b) Implement ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)

3. Project Implementation Follow-up
3.1. Project Implementation Tracking
a) Support Project Managers in project implementation through trouble shooting and eliminating blocking points
b) Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
c) Ensure that relevant project information are up-to-date and available for reporting purposes
3.2. Project Quality Control
a) Ensure the application of a practical field based M&E system/plan for each project
b) Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
c) Help Project Managers to adapt projects according to monitoring and evaluation findings
d) Ensure beneficiary feedback mechanisms are in place
e) Support with the documentation of best practices and lessons learnt for projects in the area of operations.
3.3. Partner Management
a) Identify potential local partners in the area based on an assessment of complementarity and added value
b) Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements

4. FLATS Management

4.1. Finance Management
a) Support in the management of project budgets at area level to avoid under/over spending
b) Help with budget forecasting
c) Ensure timely and accurate area finance TITANIC reporting
4.2. Logistics & IT Management
a) Support the timely procurement and adherence to rules of origin and nationality at area level
b) Ensure quality supply management at area level
c) Ensure proper asset management at area level and enforce asset investment policy
d) Ensure proper stock management at area level
e) Ensure proper IT systems, data back-up and protection from malware at area level
f) Ensure sufficient and reliable means of communication at area level
g) Ensure timely and accurate area logistics TITANIC reporting
4.3. Administration and HR Management
a) Oversee transparent and timely recruitment of national staff and contribute to international staff recruitment
upon capital request
b) Ensure regular performance appraisal and career management for staff at area level
c) Ensure timely and accurate area HR TITANIC reporting
d) Ensure timely exit forms
4.4. Transparency/Compliance Management
a) Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
b) Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
4.5. Security Management
a) Support the AC in the analysis of the security context at area level
b) Upon request, engage with relevant key stakeholders at area level to ensure access and support of interventions
c) Ensure the offices and houses conform to recommended security, health and safety standards
d) Ensure all staff in the area adhere to security procedures
e) Ensure security incidents at area level are promptly reported to the capital

Qualifications

  • University education in a relevant field such as international development, emergency operations, humanitarian
  • programming, technical degree in camp management, or the like;
  • Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes
  • Base management skills preferred
  • At least four years relevant work experience, preferably including camp settings
  • Proven capabilities in leadership and management required
  • Ability to work well and punctually under pressure
  • Excellent skills in written and spoken English
  • Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
  • Ability to work well and punctually under pressure
  • Knowledge of local language and/or regional experience an asset

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are
  • considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length
  • and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

Candidature

Please send your application including cover letter, CV to jobs@acted.org under Ref: DAC/WOS

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