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job offer

South Sudan : SGBV Project Manager – Maban

Reference : SGBVPM-SSUD

Department: Program

Contract: Fixed term

Country: South Sudan

Duration 6 months

City: Maban

Starting date: 2018/01/01

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship. ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.

With a budget of 190 million EUR in 2015, ACTED is active in 35 countries and implements more than 495 projects a year reaching over11 million beneficiaries with 400 international staff and 4,300 national staff.

Country profile

Country Profile (2015)

Number of projects 25

Number of areas 5

Number of national staff 317

Annual budget (EUR) 20.78 Million Euros

Number of offices 6

Number of international staff 49

 

Position context and key challenges

ACTED has been present in South Sudan since 2007, and is currently operating in Western Bahr-el-Ghazal, Warrap, Jonglei, Upper Nile, Lakes, and Central Equatoria states. ACTED focuses on emergency and relief works around water, sanitation and hygiene promotion; basic infrastructure; food security and livelihoods; and integrated camp management. All of these interventions continue to provide basic and life-saving assistance to vulnerable populations, specifically IDPs, refugees and host communities.

 

Since the aftermath of the South Sudanese conflict that erupted in December 2013, ACTED has been contributing to the delivery of humanitarian services to 1.7 million displaced persons, 270,767 refugees, and 5.1 million people in need. ACTED continues to providing camp management services in 2 Protection of Civilian (POC) Sites, 1 informal settlement and 2 refugee camps, while contributing to Camp Coordination as co-lead of the Camp Coordination and Camp Management cluster. Acknowledging the importance of engaging in early recovery to transition towards sustainable solutions, ACTED supports communities in improving their livelihoods through the promotion of income generating activities, community saving groups, and Agro Pastoralist Field schools in Greater Bahr al Ghazal, Greater Upper Nile and Lakes.

 

Improving effective delivery of services in displacement sites

As camp manager, ACTED coordinates the delivery of services to internally displaced people and refugees in Maban, Awerial, Bor and Juba Counties benefiting a total of over 140,000 refugees and 110,000 internally displaced persons. Within the scope of camp management interventions, ACTED’s team in South Sudan undertake a multi-sectoral approach to establish and empower internal governance structures, ensure access to water and hygienic facilities, facilitate peace between host and displaced communities, and increase the protection of people with special needs. A high emphasis was put in establishing accountability and feedback system at the various displacement sites to improve the delivery of services.

 

Ensuring access to safe water and a sanitary and hygienic living environment

In 2015, ACTED prioritized the provision of water and sanitation services to people at risk of disease outbreak as well as displaced populations with limited access to water and sanitation facilities. ACTED has been expanding the provision of water and sanitation services to the refugee population of Doro, Kaya and Gendrassa camp and improved sanitation practices in rural areas such as Akobo county.

 

Improving food security and ensuring access to livelihoods

ACTED’s interventions focud on first addressing the dire food security needs of displaced populations through emergency food distributions within internally displaced and refugee camps, while also working to improve the resilience of vulnerable people across the country through seed and tool distributions and the offer of food for the construction of community assets. Through this approach, ACTED aims to both address food insecurity in displaced populations while building population resilience in the transition towards early recovery, managing to reach over 150,000 beneficiaries.

 

Transitioning into early recovery

As the country slowly recovers from the havoc wrought from decades of conflict, ACTED’s programming increasingly focus on building resilience and improving living conditions of the country’s poor and displaced populations. Moving forward, ACTED’s camp team is looking at devising and executing comprehensive plans for the return or integration of displaced populations. Secondly, ACTED aims to increase the living standards and ensure the livelihoods of the South Sudanese population, via increasing access to income generating activities and sustainable incomes, tackling the underlying drivers of food insecurity and poverty.

 

Position profile

1. Project Planning

a) Develop overall project implementation strategy, systems, approaches, tools, and materials

b) Organize project kick-off and close-out meetings

c) Plan the various stages of project implementation and set direction by prioritizing and organizing activities and resources to achieve project objectives

 

2. Project Implementation Follow-up

a) Oversee and manage the implementation of the project ensuring that technical quality and standards are considered and respected during project(s) implementation

b) Organize regular project coordination meetings with project team

c) Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan

d) Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

e) Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

f) Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

g) Regular update the work plan, output tracker, PMF and other documents relevant for effective project management

 

3. Administration and Operational Management of Project Implementation

3.1. Finance

a) Review the BFU(s) and provide accurate forecasts with BOQs

b) Forecast monthly cash requirements of the project and submit to AC

3.2. Logistics

a) Contribute to the development of Procurement plans

b) Send accurate and precise order forms in a timely manner

c) Contribute to quality checks and procurement committees to finalise suppliers’ selection according to applicable scenario

d) Confirm quality of material selection if and when applicable

e) Ensure a proper management and use of the project assets and stocks

f) Plan team movements based on available fleet and applicable policies

3.3. Administration/HR

a) Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

b) Ensure that project staff understand and are able to perform their roles and responsibilities

c) Follow-up the work plans and day-to-day activities of the project staff

d) Manage the project staff in cooperation with Area Coordinators

e) Ensure a positive working environment and good team dynamics

f) Undertake regular appraisals of staff and follow career management

g) Manage interpersonal conflicts

h) Ensure capacity building among staff in relevant sectors

3.4. Transparency

a) Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures

b) Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

3.5. Security

a) Ensure that each member of the project team is aware of security issues, policies, SOPs and they follow them accordingly

c) In cooperation with the relevant Security Officer, monitor the local security situation and inform the Country Director or Area Coordinator and Country or Area Security Officer of developments through regular written reports;

d) Contribute to the updating of the security guidelines in the project area of intervention;

 

4. External Relations

a) Support, facilitate or undertake communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation

b) Cultivate good relations with key humanitarian actors – local and international, including government authorities and non-state actors, through regular attendance at technical meetings and bilateral meetings

c) Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner

d) Where relevant, liaise with donors and work closely with partners on project updates, site visits and other communication

e) Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others

 

5. Quality Control

a) Assess the activities undertaken and ensure efficient use of resources;

b) Undertake regular field visits to provide technical guidance and supervision as well as regularly monitor the progress of project activities

c) Ensure lessons learned are documented, shared and reflected in project planning and decision making

d) Advise on, and assist with, project reviews conducted by AMEU

e) Ensure quality control, analysis of added-value and impact, identification and capitalization on best practices and lessons learnt and provide relevant feedback for new project development

f) Identify and analyse gaps, ACTED’s added value, synergies and opportunities in the areas the project(s) is / are implemented and pass relevant information to the N+1

 

6. Reporting

a) Provide regular and timely updates on progress and challenges to supervisors and other team members

b) Draft (internal) narrative reports and contribute to the development of financial reports through regular budgetary follow up.

c) Contribute to drafting of (external) project progress reports, ensuring the quality and accuracy of technical information provided

 

Qualifications

  • Master Level education in a relevant field such as International Relations or Development
  • Extensive project management experience in emergency and/or development
  • Proven capabilities in leadership and management required
  • Perfect verbal and written communication skills in English
  • Knowledge of local language and/or regional experience an asset
  • Ability to work well and punctually under pressure

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
  • Additional monthly living allowance
  • Free food and lodging provided at the organisation’s guesthouse
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

Submission of applications

Please send your application including cover letter, CV to jobs@acted.org under Ref: PMSGBV/SSUD

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