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job offer

Iraq : Country Logistic Manager - Iraq

Reference : CLM/IRA/SA

Department: Logistic

Contract: Fixed term

Country: Iraq

Duration 6 months

Starting date: ASAP

Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Our interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context. Our 3,300 staff is committed in to responding to emergencies worldwide, to supporting recovery and rehabilitation, towards sustainable development.

Our teams in the field implement some 340 projects in 34 countries covering the following sectors emergency relief, food security, access to health, education and training, economic development, microfinance, advocacy, institutional support, and regional dialogue, cultural promotion.

Based on considerable experience addressing the needs and situations of vulnerable communities, ACTED contributes to the international agenda towards reaching the Millennium Development Goals, through a wide range of partnerships, innovative initiatives, and campaigns.

 

Country profile

Capital Office : Bagdad

National Staff : 125 (July 2012)

International Staff : 6 (July 2012)

Areas : 2 (Erbil, Kut)

On-going programmes: 2

Bugdet : about 3 M€ (2011)

 

ACTED began work in Iraq in 2003. ACTED has one base in southern Iraq in Kut and in 2007 opened a base in Erbil to better respond to IDP needs in the Kurdistan region. ACTED originally focused on improving the health, water and sanitation conditions of vulnerable populations in southern Iraq, but the deteriorating security situation and drastic increase in the number of displaced people have resulted in a new focus on meeting IDP and host community needs, based on the experience in IDP camps in Lebanon. The ACTED Iraq national team includes around 100 people who implement multi-sector emergency relief projects including WATSAN activities, gender based violence awareness, health promotion, economic rehabilitation, food security, and distribution of basic relief commodities.

 

Supporting long-term impacts through sustainable livelihoods and support to local civil society - For ACTED Iraq, 2011 was a year of transition from emergency relief and rehabilitation to development. To support the slow march towards peace and stability, ACTED implemented a dynamic range of programming from the distribution of basic necessities to internally displaced families to apprenticeship programs, gender-based violence awareness and capacity building of local authorities and Iraqi civil society.

 

In 2011, ACTED partnered with an Iraqi NGO for the first time in order to jointly implement a project providing assistance to Iraq’s displaced populations. Moving forward, ACTED will prioritise partnership with local Iraqi NGOs to better deliver assistance through their detailed knowledge of and experience with target communities, build the capacity of Iraq’s civil society and move toward increasingly sustainable and longer-term interventions.

 

Position profile

The Country Logistic Manager is responsible for logistical management, maintenance and state of equipment, and the management of goods and assets of ACTED in-country.

He/She ensures that national legislation is adhered to, and that the country specific standards and rules are applied in the aim of protecting ACTED interests and ensuring efficient use of resources.

He/She will be responsible for the logistical oversight of large construction projects, entailing national and international procurement and supply.

 

1. Logistical Management

- Logistical management of Mission premises:

Oversee the furnishings of premises (offices and guesthouses);

Supervise maintenance and repairs of premises;

- Provision and replenishing of office supplies:

Identify needs in stationery and office supplies;

Establish a follow-up procedure for the stationery store;

Undertake purchases and storage of supplies;

- Financial Management:

Manage the expenses for the logistical department ;

Provide documentary justification of expenses to the Country Finance Department;

 

2. Procurement, Stock Management and Suppliers

- Database of Local Suppliers:

Undertake a market study;

Set up and maintain a database of local suppliers, detailing criteria of quality, price, service, ethics etc;

- Follow up of Procurement Procedures, conforming to procurement guidelines

Undertake quotations or launch Calls for Tender;

Purchase goods, draft contracts;

Receive merchandise and oversee the customs procedures for imported goods;

Check the condition and nature of goods received as required by the contracts;

Manage the presentation, circulation, filing and archiving of procurement documents, conforming to FLAT procedures;

- Management of Stocks and Supplies:

Identify warehouses for storages, ensure premises are furnished and made secure for use;

Establish tools for stock management;

Undertake periodic inventories;

Manage stock movements and distributions of goods in the framework of project implementation;

 

3. Management of the Vehicle Pool and Transportation

- Management of the Vehicle Pool:

Organise the allocation and daily availability of vehicles;

Establish tools for vehicles follow-up: log books, technical check-ups etc.

Ensure the maintenance of and undertake a monthly inventory of the vehicle pool;

Calculate and check the monthly cost of each vehicle (fuel consumption, repairs) in coordination with the CFO;

- Transportation management:

Identify companies for the transportation of stock;

Elaborate and follow a timetable of stock delivery for projects;

Complete and file waybills ;

Organise and oversee loading and unloading of goods;

Ensure administrative and custom requirements are adhered to;

 

4. Management of Technical Equipments

- Management of the IT Network:

Organise the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems);

Identify suppliers of Internet access and negotiate service contracts;

Ensure back-ups of information and files are kept on the server;

Ensure the maintenance and undertake a regular inventory of IT equipment;

- Management of Communication equipment:

Organise the installation of communication equipment: telephones, HF and VHF radios;

Train staff in the use of such equipments;

Ensure the maintenance and undertake a monthly inventory of communication equipment;

Calculate and check the monthly communication cost of each base (telephones, e-mail, Internet), in coordination with the CFO;

- Management of Power supplies equipment:

Organise the installation of equipment: generators, solar panels etc;

Train staff in the operation of such equipments;

Ensure regular maintenance and undertake a monthly inventory of equipment;

 

5. Department Follow-up

- Team leadership:

Update the organigramme and ToRs of the logistics department according to the mission development;

Oversee the team and undertake appraisals of directly supervised colleagues;

Ensure training and capacity building for logistics team members in order to increase the level of technical ability and skills within the department;

- Internal Procedures and Information Flows;

Develop relevant management procedures within the team;

Improve information flows within the department and with other departments and projects;

 

 

Qualifications

• At least 2-3 years of working experience in difficult environments; preferably in Africa, Asia, or the Middle East;

• Extensive experience in logistics and/or security management and procedures;

• Experience of international tendering and procurement

• Experience of international customs clearance

• Demonstrated communication and organizational skills;

• Ability to train, mobilize, and manage both international and national staff

• Flexibility and ability to multi-task under pressure;

• Ability to work well in unstable and frequently changing security environments;

• Willingness to work and live in often remote areas under basic conditions;

• Proven ability to work creatively and independently both in the field and in the office;

Advanced proficiency in written and spoken English

 

Conditions

- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus

- Additional monthly living allowance

- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)

- Transportation costs covered, including additional return ticket + luggage allowance

- Provision of medical, life, and repatriation insurance + retirement package

 

Submission of applications

Please send, in English, your cover letter, CV, and three references to jobs@acted.org

Ref: CLM/IRA/SA

 

ACTED

Att: Human Resources Department

33, rue Godot de Mauroy

75009 Paris

FRANCE

 

Fax. + 33 (0) 1 42 65 33 46

 

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