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job offer

Jordan : Country Finance Manager “Whole of Syria” - Amman

Reference : CFM/WOS

Department: Finance

Contract: Fixed term

Country: Jordan

Duration 12 months

City: Amman

Starting date: ASAP

Background on ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,300 national staff 300 international staff, ACTED is active in 35 countries and implements more than 450 projects a year reaching over 11 million beneficiaries.

Country profile

In response to the emergency situation in Syria, ACTED recruits.

Position profile

1. Accounting and Treasury Management

1.1 Accounting management – supervise the accounting cycle for the mission

a. Ensure timely and accurate data entries in cashbook, bankbook and SAGA following the standard descriptions defined in ACTED’s Global Finance Procedure Manual;

b. Verify and coordinate the monthly compilation accounts from each area;

c. Supervise the management of safes and cash: available amount, balance checks, security instructions;

d. Assess monthly cash-flow needs for projects and areas, fill and share the form A4.01_Cash Request on the 15th of each month;

e. Manage money transfers, areas cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);

f. Make sure donors are invoiced on time and report it through the tool A4.04_ATROCE, comply with good practices described in the Money In Acted HOUse Plan (MIAHOU).

 2. Commitment of expenditures, budget control, & Financial Management

 2.1 Commitment of expenditure – guaranty budget availability and compliance to ACTED and donor’s procedures before releasing payments:

a. Collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment;

b. Before commitment / payment of any expenditure, check authorization levels, budget availability, budget line on which the expense is to be allocated to, ensuring full compliance with ACTED and donors procedures:

- In close coordination with the Country Logistics Manager (CLM) or equivalent, negotiate terms of contracts including payment schedule & taxes obligations; ensure that procurement procedures are adhered to; Follow-up commitments and payments through the tool A7.02_Contract Follow-Up (CFU); Ensure financial, compliance & budget control points during Purchase Committee meetings; review coherence between orders, quotations/offers, purchase orders, call for tender documentation, procurement memo, contract, invoices, receipts, works/services completion certificates; Check the receiver’s ability to endorse payment;

- In close coordination with the Admin Team, ensure that staff contracts are in line with ACTED standard salary grid, available budgets and regulations; propose salary grids revisions based on benchmarks, national legislation and budget constraint; review and validate the payroll on the 25th of each month;

- Validate partner’s accounting and documentation accuracy and compliance before payement.

 2.2 Project budget follow-up, mission’s cost control, internal & external audits – anticipate and mitigate financial risks ensuring operations are run in a compliant and cost-efficient manner

 a. Lead Budget Follow-Up (A7.01) and Allocation Tables (A5) consolidation process;

b. Analyse/report gaps between planned budgets and actual expenses; comply to the flexibility rule;

c. Anticipate financial risks, present budget updates and mitigation plans during FLAT meetings;

d. Analyse and report monthly running costs, fleet and communication of each area (A6.01-04)

e. Prevent and report any financial and operational loss (A6.01 ACT follow-up);

f. Submit to HQ all the annexes of the internal financial follow-up reporting tool (TITANIC) by the 15th of each month;

g. Follow-up Exit Forms for international staff and make sure they are sent to HQ once validated;

h. Take the lead on external audit preparation in support to the country compliance teams if any; Contribute to opening/closeout meetings, responses to audit reports, recommendations’ implementation plans.

 3. Project financial cycle management

3.1 Develop project budgets and reports – ensure the financial feasibility of projects, respecting ACTED and donors’ rules and deadlines

a. Gather information from the relevant departments to consolidate budgets for project proposals according to project/mission needs and donor constraints; Propose sufficient programme and support budgets including mission’s investment plans in close link with country coordination;

b. Review and negotiate terms of grant contracts before signature (payment & financial reporting schedule, use of HQ cash-pooling system, etc.);

c. Plan, consolidate, draft & crosscheck with Project Development Department (PDD) financial reports when required (ad’hoc, interim and final), respecting contractual deadlines and rules such as flexibility, eligibility and liquidation period, etc.;

d. Follow-up payments from donors and financial project close-out (contract liquidation).

4. Team leadership & other tasks

 

a. Update the organization chart and ToRs of the finance and administration departments (if applicable) according to the mission development;

b. Oversee the team, plan & conduct finance staff recruitments, undertake appraisals, follow career management, identify staff with potential and contribute to ACTED internal mobility policy; Ensure training and capacity building for finance team members of ACTED and Partners in order to increase the level of technical ability and skills;

c. Actively promote strong & structured articulations with all teams (Logistics & PDD in particular); Represent ACTED with relevant finance & admin networks at country level;

d. Improve information flows within the department and with other departments;

e. Plan field monitoring missions;

f. Perform any other related activities as assigned by immediate supervisor.

 

Qualifications

  •  Master degree minimum in Finance or related area;
  •  3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
  •  Excellent financial and analytical skills;
  • Excellent communication and drafting skills for effective reporting on programme financial performance;
  •  Ability to manage a financial/monitoring team and demonstrate leadership;
  •  Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
  •  Ability to operate in a cross-cultural environment requiring flexibility;
  • Familiarity with the aid system, and understanding of donor and governmental requirements;
  •  Prior knowledge of the region an asset;
  •  Fluency in English required - ability to communicate in local languages an asset;
  • Ability to operate Microsoft Word, Excel and Project Management software

Conditions

  • Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus Job profile ACTED Paris HR Department
  • Additional monthly living allowance
  • Free food and lodging provided at the organization’s guesthouse/or housing allowance (depending on contract length and country of assignment)
  • Transportation costs covered, including additional return ticket + luggage allowance
  • Provision of medical, life, and repatriation insurance + retirement package

Submission of applications

Please send your application including cover letter, CV to jobs@acted.org under Ref: CFM/SYR

 

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